Event planning can be extremely overwhelming, but it doesn’t have to be. Preparing a checklist will save you a lot of mishaps and will eliminate the stress that comes along with planning an event. You might have an amazing idea for an event, proper funding, location, etc. Being organized to create a smooth streamline is most important. Below we will break down some key elements you should include on your checklist.
Have a clear vision of what you want to accomplish with your event. Is this for a new product launch? Bridal shower? This sets the tone for everything to follow from, location, food, security, and most importantly how much budget you will need to throw this event.
Having a realistic budget set is the first moving part to how smooth things will go with planning and executing a successful event. Expenses include location rental, equipment, security, food, and other small overhead. Be sure to keep a realistic approach when determining a budget. Also, add an additional 10%-20% to your initial budget. You want to give yourself a bit of breathing room with expenses.
Location is a key element when it comes to planning. You want a location that is centralized to the audience you are looking to attend. Be mindful of everything from parking to access to public transportation. You want your guests to have a smooth travel to your event.
Setting deadlines are crucial. Once the date of your event is set, making sure everything goes according to plan is entirely up to you and your team. Staying on schedule with everything will make event planning run much smoother. With a date in mind, you want to make sure you give yourself time to have all your ducks in a row.
These are a few key elements that should be present on your event planning checklist. But these will get the ball rolling in your favor.