We live in a world where everything is getting digitized, and the wave of innovation might not abate until the futuristic paperless office becomes a reality.
You probably have seen one of those ‘paperless office commercials’ on TV, and maybe even envisioned a paperless solution for your business. While it’s still unclear whether the concept of a paperless office will ever come true, we’re getting closer and closer to that reality.
But you don’t have to wait for the future.
Ditching the pen and paper method of signing today can be your first step towards creating a paperless office. Here are the five reasons why your business should adopt electronic signatures in 2019.
Ease & Convenience
Electronic signatures provide a convenient means of signing documents for all parties—you, your team, and your clients.
Using e-signatures, you can sign documents on the go.
Whether you’re on vacation or in a local cafeteria enjoying a late morning brunch, you can sign documents whenever you are. Your clients won’t have to wait for you to come back and you won’t have to cancel your plans just to go sign a document.
And the best part; you don’t have to pay anything to append an electronic signature. There are many free and secure electronic signature software such as Docsketch that you can use. With Docsketch, you even get notified when the documents you sent have been opened and signed.
2. Enhanced Security & Safety
The traditional pen & paper signing method is not as safe and secure as you might think
That’s because the signed documents are prone to get lost, misplaced, destroyed, or even tampered with. On the other hand, electronic signatures are able to offer enhanced security and safety for the documents.
E-signatures implement superior security protocols to documents. From signing to sending to receiving and storing, your documents are securely protected in all stages. Plus e-signatures also record material evidence relating to the transaction to provide evidence of authenticity.
Environment-Friendly
You probably know the impact of deforestation on the environment and the threat to arboreal habitats.
But did you know that you can save the forests by adopting e-signatures for your business? Or that consumers are preferring brands that are using eco-friendly business practices? So not only will the use of electronic signatures give you an edge over the competition, but also help to save the pandas.
Reduce Costs
Cost reduction is one of the key reasons why you should switch to e-signatures in 2019.
Using electronic signatures allows you to save costs on printing, scanning, traveling, buying of print equipment & materials, postage, as well as the workforce required to work on the print work and so forth.
Increased Efficiency
The manual methods of signature collection are hectic, involving several people to print, scan, witness, store, and sometimes even post.
Since e-signatures are captured with a click of a button and involve only the signer, this greatly increases efficiency. You’ll never hear cases of documents being tampered with, lost, or even dirtied up in the signing process.
What are your thoughts concerning the increased adoption of e-signatures? Share with us in the comments section below.
